Helping Realtors Stay Organized and Focused on Closing Deals

Streamline your real estate business with professional transaction coordination and virtual assistant services tailored to your needs.

At Heart and Key Solutions, I specialize in simplifying the lives of busy realtors. Whether you need expert transaction coordination or ongoing admin support, I’m here to ensure every detail is handled with care and precision. Let me take the stress out of your day so you can focus on what you do best—selling homes!

Transaction Coordination

  1. Review Contract Documents: Verify accuracy and completeness of purchase agreements, disclosures, and addenda.

  1. Track Key Dates: Monitor all deadlines, including contingencies, inspections, appraisals, and closing dates.

  2. Coordinate with All Parties: Serve as the main point of contact between agents, clients, lenders, escrow officers, and title companies.

  3. Manage Documentation: Ensure all required documents are signed, filed, and compliant with legal and brokerage standards.

  4. Schedule Inspections and Appointments: Coordinate inspections, appraisals, and other required services.

  5. Send Reminders: Provide deadline reminders to ensure the transaction stays on schedule.

  6. Assist with Closing Prep: Confirm all documents are ready for closing day and send final reminders to the appropriate parties.

  7. Post-Closing Support: Archive files and provide a summary of the transaction for record-keeping.

Investment:

$275/per transaction

— OR —

$550/month for up to 4 transactions per month

Simple Listing Coordination

This is a as needed service, with no commitment! Submit your new listing request & it will be completed within 72 hours of submission (M-F).

  1. Collect all necessary details about the property, including address, pricing, description, and features.

  2. Verify all information matches the listing agreement and documents provided.

  3. Input property details accurately into the Multiple Listing Service (MLS).

  4. Ensure all fields are complete and correct before listing is saved.

  5. Upload essential listing documents to MLS, Google Drive, or Dropbox. (per your needs!)

  6. Create organized folders for easy access and share them with clients and agents. (If uploading to drives other than MLS)

  7. Upload photos to MLS and Google Photos or Dropbox, ensuring they are well-organized in the gallery. (Depending on your needs)

  8. Review the MLS listing to ensure all information is accurate.

  9. Confirm that all documents and photos are properly uploaded and linked.

  10. Send a confirmation email with a link to the MLS listing and access to the document and photo folders.

  11. Make corrections as needed based on client or agent feedback.

Investment:

$100/per listing

À La Carte Services

Contract Review & Deadline Management:

Ensure all deadlines are noted and met; reminders sent for key dates.

$55 per transaction

Timeline Creation:

A professional and organized timeline of all important dates, with calendar invites for reminders.

$30/hr

Content Creation:

Design branded graphics (e.g., Just Sold post card or social media graphic, Open House flyer, etc.). Up to 4 graphics.

$40 for 4 graphics

MLS Input with Photo Uploading:

Includes uploading listing documents, full listing data entry, and detailed proofreading to ensure all details are accurate.

$75 per listing